SCAN Suppliers & Vendors

Are you tired of continuously being audited?

Then help promote the Supplier Compliance Audit Network (SCAN) Association!

SCAN will eliminate your audit fatigue by utilizing one agreed upon supply chain security audit to share among their membership of importers that audit suppliers like you every year. This shared audit network will result in audit consistency and lower costs for you as the supplier and the organizations you work with. SCAN is committed to improving supply chain audit efficiencies, and we need your help to do it!
Order a SCAN Audit


FAQs

SCAN is an industry trade association that provides a common approach whereby mutually acceptable global compliance standards are achieved to reduce audit and operational redundancy for common supply chain stakeholders. SCAN is committed to a shared audit program that will benefit global suppliers through fewer audits with consistent standards and expectations and will build upon globally recognized use of best practices.
SCAN is comprised of a diverse and progressive group of importers, both large and small, that recognize the importance of this program and the benefits realized through participating in a shared audit network.
 
Program benefits include:
  • Technology-Driven Oversight – Online platform for efficient audit facilitation and Corrective Action management, with automated and confidential audit result sharing with SCAN members.
  • Streamlined Audits – A single security audit report accepted by all SCAN members, minimizing audit fatigue, and reducing overall audit costs due to fewer audit requests.
  • Global Compliance – Audits conducted by globally recognized, annually trained SCAN-approved audit service providers
  • Corrective Action Integration – Structured engagement in Corrective Action Plan assignments with guided support for continuous improvement.
  • Wider SCAN Participation Recognition – Completed SCAN security audit reports can be shared with non-SCAN members for broader industry acknowledgment.
  • Industry Visibility – SCAN factory ID, SCAN Repository inclusion, and access to a worldwide network of leading importing organizations.
  • Training Access – Enrollment in the online SCAN Factory and Supplier Training Course, plus specialized annual factory training sessions.
Program benefits include:
  • One Security Audit report that is accepted by all SCAN Members.
  • A standardized Corrective Action Plan for consistent facility improvement expectations.
  • Support through the Corrective Action process.
  • An automated method to share audit results with SCAN Membership while maintaining confidentiality.
  • An online web-based system for audit and Corrective Action management for suppliers and facilities.
  • Free access to the SCAN Factory and Supplier Training Course.
The SCAN Organization is a “not-for-profit” corporation and is dependent upon membership dues only. The SCAN audit, training documents, and related guidance information are all protected by U.S. and international copyright laws.SCAN audited sites will now be considered part of the SCAN membership model for increased benefits. There will be a registration fee of $250 for Sponsored Audits and a $1000 fee for Non-Sponsored Audits.
  • Sponsored Audits are those that are associated with a SCAN Executive Member (importer)
  • Non-Sponsored Audits are those that are self-initiated by a location that would like to be audited by SCAN independently
With this new model, SCAN factories will now be authorized to share their SCAN audit reports with any external organization. The risk-based audit cadence will remain the same, in that audits will be renewed either annually or every two years based on risk and compliance results. For factories awarded a two-year audit interval, they will be requested to complete a self-audit during the non-audit year, which will also include the applicable registration fees.
 
Your SCAN audit report will be available to all SCAN Members that use this facility. Each SCAN member can review the report and determine, based on the overall result, to accept the report instead of asking for another audit. Your facility has been assigned a unique SCAN ID. Please refer to your notification email for your SCAN ID.
The SCAN onsite/immersive audit is valid for one year.To qualify for a 2-year audit cadence, the following criteria must be met:
  • A compliance score of 95% or higher, with all Corrective Actions addressed and approved by SCAN; or
  • A compliance score between 85% and 94%, provided the country security risk is Low, Guarded, or Elevated, and all Corrective Actions are addressed and approved by SCAN
  • In addition to the above requirements, 12 months from the day the audit was conducted, the facility must complete a SCAN self-assessment assigned by SCAN PMT
Please note: Under any circumstance listed below, the facility will not be eligible for the 2-year audit cadence and the audit will be valid for 1 year only:
  • CAPAs are not completed or submitted, the report will be tagged “CAPAs: No response – Closed”.
  • CAPA rejected due to the audited facility not submitting sufficient response based on SCAN requirements after 3 CAPA rounds. Your score for this question will remain unchanged and the report will be tagged “CAPAs: Partially addressed – Closed”.
  • Selecting the option “Will not implement/will not comply with corrective action request” as this indicates acknowledgement of the non-compliance. Your score for this question will remain unchanged and your report will be tagged “CAPAs: Partially addressed – Closed”.
Suppliers can either request a SCAN audit on this website (link below) or through one of the current SCAN Members with whom you may already have a relationship. Your completed audit results will post in the repository for SCAN members to review. This will help you save money and time as well as gain potential business by opting in to share your audit within the SCAN Repository.
By promoting your participation in the SCAN Association to clients outside of the membership, you will develop the opportunity to have fewer supply chain security audit requests, eliminate audit fatigue, and reduce overall annual audit costs. Please note that the audit questionnaire may not be shared with anyone outside of the membership.
Before the audit date:
  • Please arrange with the assigned Audit Service Provider to pay and set a date for your SCAN Security Audit as soon as possible. Payment must be completed to secure the audit date.
  • Audit must be completed on or prior to the assigned audit due date.
  • The assigned Audit Service Provider will provide you with a SCAN Pre-Audit Checklist for you to prepare for the audit. Make sure your team reviews the Pre-Audit Checklist prior to the audit date.
  • You will be notified via email to complete the following REQUIRED training prior to the audit day: SCAN Factory and Supplier Training Course.
  • The SCAN Factory and Supplier Training Course must be completed prior to your audit date. If you are unable to show the auditor the training certificate indicating that you have completed the training by the time of the audit, a critical corrective action will be assigned after the audit.
The audit company is obligated to collect a fee prior to scheduling an audit. The fee amount is determined based on the global location of the facility being audited. It is important to note that the assigned service provider is not allowed to charge a fee greater than the specified amount indicated in the SCAN Audit Fee Schedule.
The audit company may retain payment in these situations:
  • When the audit is cancelled by the facility being audited within 14 calendar days of the audit scheduled date.
  • An audit rescheduled within three days of the scheduled date is considered the same as cancelled. The audit company will retain the audit fee already collected, and an additional fee may be charged for the new audit date.
  • When a facility re-schedules an audit within 14 days of the actual schedule audit date, the audit company may collect from the facility any expenses paid that cannot be reimbursed caused by the audit change.
  • When an auditor is at the facility on the scheduled date and is denied entry.
  • Any violation of SCAN’s integrity program will result in the facility’s audit results being flagged, blocking all distribution of audit results until the facility has provided SCAN with sufficient proof that the issue has been fully remediated. A required remedy will be that the facility will need to undergo an immediate follow up audit.
Following the audit completion, the completed audit is provided to the SCAN Program Management Team for processing.
  • SCAN’s Program Management Team will review the report and will assign Corrective Actions as appropriate.
  • Corrective Actions will be assigned to all non-compliances found during the audit.
  • You will be notified of all Corrective Actions via email within 17 days after the audit.
  • You are expected to respond to all Corrective Actions within 60 days from the date you are notified.
  • After you respond to Corrective Actions, SCAN Program Management Team will review your responses and will follow up with you if further clarification or documentation is needed.
  • If additional clarification or documentation is needed, the audit reviewer will provide you an updated due date for response.
  • If/When all responses are received and meet criteria, the report will be marked as reviewed and you will be notified via email.
  • It is very important that all concerns regarding the corrective action process or audit- related timeline should be directed to the SCAN Management team. You can reach the team at scan@scrisksolutions.com.

Please contact the SCAN Program Manager with questions about SCAN or the audit program at:

SCAN Program Administration Team

Phone: +1.747.400.2489

China Phone Line: +852 3001 6798
Email: scan@scrisksolutions.com

Website: www.scrisksolutions.com